Counselor Resources

Counselor Fly-In & Visit Programs

Comments Off on Counselor Fly-In & Visit Programs 20 September 2016


Much like students wanting to learn more about a particular institution, colleges and universities also offer counselor fly-in and visit programs to college counselors across the country.   These programs offer excellent opportunities participate in professional development, network with other professionals, and expand a counselor’s knowledge of colleges and universities that they can recommend to their students.

Our list includes two kinds of programs: some that have participants visit multiple colleges in a region over the span of a few days, as well as fly-in programs that allow counselors to get the feel of one particular college or university.  Programs take place year-round, and often fill up quickly; if you’re interested, take note of upcoming deadlines or, if the program has already taken place in 2016, look into attending next year.


Multiple-College Fly-In and Visit Programs

Upcoming Programs

Colleges of Rochester Tour (CORT)

Colleges of Rochester Tour allows counselors to visit a collection of institutions based in Western New York. Colleges visited will include Nazareth College, Rochester Institute of Technology, St. John Fisher College, and the University of Rochester.

Cost: CORT covers all lodging, meals and school transportation, as well as offers $100 toward air transportation to Rochester.

Program Dates: Sunday, October 16 through Tuesday, October 18, 2016

Deadline: First-come, first-served reservation


Florida Sunshine Tour

On this week-long tour of Florida’s top private colleges and universities, counselors will visit numerous institutions all around the Sunshine State.  Each day, the tour stops at 2 different campuses for tours as well as to meet students, faculty and administrators.  The Florida Sunshine Tour is invite-only, but interested counselors can contact a participating institution’s representative to add their name to the invitation list.

Cost: $300 participation fee includes round-trip airfare, standard hotel, transportation to and from each hotel and between all colleges and universities.   Most meals will be covered by host institutions.

Program dates: February 9-18, 2017

Deadline: Invite-only


New England Sampler College Tour

Emerson College, Providence College, and Wheaton College offers their tour in the fall.  Details for the November 2017 tour are TBD.

Cost: TBA

Program Dates: November 2017

Deadline: TBD


Montana Counselor Tour

Visit the campuses of the University of Montana and Montana State University, and learn more about other campuses around the state.  The cost of the tour includes most transportation, meals and housing.

Cost: Free; travelling counselors will have to cover their own travel expenses to Montana.

Program Dates: Monday, July 24, 2017 through Friday, July 28, 2017

Deadline: February 2017


Western New York Consortium of Higher Education Tour

The WNY College Tour takes a limited number of counselors to a diverse group of two and four-year intuitions in and around Buffalo, New York. Counselors will visit Alfred State College, Buffalo State College (SUNY), Canisius College, Daemen College, D’Youville College, SUNY Fredonia, Medaille College, Niagara University, St. Bonaventure University and University At Buffalo (SUNY).  Counselors will visit campuses, talk with admissions representatives, as well as participate in social outings including a winery tour. The cost of the program includes transportation during the tour, lodging and meals; counselors outside of the Buffalo area are responsible for their transportation to the hotel.

Cost: $150 registration fee; transportation to Buffalo.

Program Dates: April 23-26, 2017

Deadline: March 1, 2017


Sweet Tea Tour

Hosted by SACAC, the Sweet Tea Tour visits colleges in the South East.  Details for the 2017 tour will be announced after the NCAN conferece.

Cost: $500 for members; $550 for non-members

Program Dates: TBA

Deadline: TBA

Programs with deadlines that have passed

Five College Counselor Tour

In the fall, the Five College Consortium (Amherst College, Hampshire College, Mount Holyoke College, Smith College and UMass Amherst) offers counselors the opportunity to visit the consortium colleges through student-led tours and presentations by admissions.  The program covers local transportation from Western Massachusetts, dinner Sunday evening and meals on campus during the tours.

Cost: Counselors outside of Western Massachusetts need to cover transportation there, the rest is covered by the tour.

Program Dates: October 16-18, 2016

Deadline: Friday, May 6th (has passed for 2016)


Colby, Bates, Bowdoin Tour

40 counselors are selected for this opportunity to visit three top-tier liberal arts colleges in Maine.  Over the span of three days, counselors will go on tours, attend panels and information sessions, and have a chance to explore Portland, Maine, the state’s largest city.

Cost: Participating counselors will have their full transportation and board covered by the program.

Program Dates: Passed for 2016

Deadline: Passed for 2016, counselors can express interest via the CBB website for 2017


IACAC Plane O’ Fun Tour

In the summer, counselors visit multiple colleges over the span of the trip, participating in 2-3 tours a day and receiving professional development, materials and handouts, and getting networking opportunities. The cost of the program includes round-trip airfare, bus transportation, most meals, and accommodations. In 2016, the Plane O’ Fun visited colleges in New England, including Yale, UMass Amherst, Skidmore College, and more.

Cost: $800 of IACAC members, $900 for non-members. Two $400 grants are available for counselors who assist underrepresented students.

Program Dates: Sunday, June 26 – Friday, July 1, 2016 (Passed for 2016)

Deadline: Passed for 2016, but counselors can watch for an update in January, when the deadline has been in the past.


Virginia Private Colleges Tour

Counselors visit 8 private colleges throughout Virginia on this tour.  In 2016, the colleges included Bluefield College, Emory & Henry College, Ferrum College, Hollins University, Jefferson College of Health and Sciences, Roanoke College, Southern Virginia University, and Washington & Lee University.  Counselors will get a tour, meet with staff and students, and network.  Meals and lodging are provided.

Cost: $80 registration fee plus transportation to and from Roanoke College (Salem, VA)

Program Dates: Passed for 2016

Deadline: Passed for 2016

Individual College Fly-in & Visit Programs

Upcoming & Ongoing Programs

Hope College Counselor Fly-In Visit Program

Hope College offers counselors the opportunity to visit the college during one of their many counselor Visit Days.  During Visit Days, counselors will tour campus, attend academic and admissions information sessions, and attend student panel discussions.

Cost: Hope College provides up to $500 reimbursement for travel, as well as free room and board.

Program Dates: Multiple program dates are available.

Deadline: Counselors register with their area Hope representative depending on their chosen program date.


Vanderbilt University Counselor Conference

Each spring, Vanderbilt holds their annual Counselor Conference to invited counselors only.  During the program, counselors meet with faculty and staff, tour the campus, and experience the Nashville area.  While this is only for invited counselors, those interested can nominate themselves for an invite.

Cost: The program, including airfare up to $350, lodging and meals, are included in the program.

Program Dates:  April 3 – April 6, 2017 & April 10 – April 13, 2017

Deadline:  Registration opens in late January and operates on a first-come, first-serve basis


University of Tampa Counselor Fly-In

The University of Tampa invites counselors to meet with students and faculty, meet with students from your area, tour campus, learn about UT’s admissions and financial aid process, and even enjoy a historic boat tour and dinner on Tampa Bay.  The quick, 2 day/ 1 night program offers multiple available dates counselors can request at a first-come, first serve basis.

Cost:  Airfare, lodging, and transportation to and from the airport to UT are covered by the program.

Program dates: Multiple dates available

Deadline: First-come, first-served registration basis


Programs that have passed

Southern Oregon University’s Counselor Fly-In

The Southern Oregon University counselor fly-in allows participating counselors the chance to tour the SOU campus, explore the surrounding area, and meet current students and faculty in this 3-day program.

Cost: TBD

Program Dates: February 24th-26th 2016

Deadline: This program has passed for 2016.




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